Whistleblowing system of KRALUPOL a.s.
In accordance with EU Directive No. 2019/1937 of 23 October 2019 on the protection of persons who report violations of Union law (hereinafter referred to as the “Directive”) and Act 171/2023 Coll., on the protection of whistleblowers (hereinafter referred to as the “Act”) ) KRALUPOL (hereinafter referred to as the “obliged entity”) have introduced an internal reporting system (hereinafter referred to as the “IRS”), or an internal channel that allows the whistleblower to submit a notification of a possible illegal act within the obliged entity. IRS is a summary of procedures and tools used to receive notifications, deal with them, protect the identity of the whistleblower and other persons, protect the information specified in the notification and the communication with the whistleblower.
The notification can be submitted via the IRS, or via an external notification system maintained by the Ministry of Justice (https://www.justice.cz), or by publishing it under the conditions set by the Act. Notification through the internal reporting system is the preferred option, as the remedy of the detected illegal situation can be provided directly by the obliged entity.
Who can be a whistleblower and what must be included in the notification?
A whistleblower within the meaning of the Act is a natural person who, in connection with their work or other similar activity, has become aware of illegal conduct which:
a) has characteristics of a criminal offence,
b) as characteristics of a misdemeanour for which the legislation provides for a fine of at least CZK 100 000,
c) violates this Act
d) violates another legislation or regulation of the European Union
Persons excluded from reporting are specified in Section 2 Paragraph 3 Letter c) to g) and j).
Protection of persons and personal data
Regarding the protection of personal data, as well as the protection of the whistleblower and the reported person, the procedure is carried out in accordance with applicable legal regulations and internal guidelines. The whistleblower has the right to confidentiality and other protection. The whistleblower must be identified.
How is the notification handled?
Depending on the content of the notification, the authorized person will take appropriate steps and inform the whistleblower about the results of each notification, if possible. Feedback on the results of the notification is provided to the whistleblower within a period reasonable for evaluating its content and taking appropriate steps.
How to file a notification via IRS?
Notifications from whistleblowers of illegal acts are received exclusively by the authorized person. The authorized person has tools for receiving notifications in a secure way (the notification can be submitted in such a way that only the authorized person can become familiar with its content):
- In writing
a) electronically with PIN X2S6 at https://app.oznam.to/. The IRS system is operated through the Oznam.to web application, which meets all the requirements of the law, including requirements for security, confidentiality and data integrity.
b) in paper form to the address:
KRALUPOL a.s.
Tyršova 535,
278 01 Kralupy nad Vltavou
mark the envelope as “Whistleblowing”
- Verbally
a) by phone
b) at the request of the whistleblower also possible in person (within a reasonable period of time at a discreet place).
Verbal notifications are accepted on working days and during working hours from 8:00 a.m. to 2:00 p.m.
Contact the authorised person:
Iva Šlechtová
i.slechtova@kralupol.cz
+420 602 656 432
What follows after submitting a notification through IRS?
Depending on the content of the notification, the authorized person will take appropriate steps and inform the whistleblower about the results of each notification, if possible. Feedback on the results of the notification is provided to the whistleblower within no more than 30 days from the date of receipt of the notification, or in factually or legally complex cases, this period may be extended by up to 30 days, but no more than twice, of which the whistleblower must be informed.